SingularityApp vs Todoist
Comparison of Scheduler Applications
Let’s imagine you’ve just downloaded the scheduler. What do you do first? First, you will get the whole pile of tasks out of your mind and add them to the scheduler. For test purposes, we created a lot of different tasks in two applications:
- with due date and time;
- with no due date and time;
- with a task reminder;
- a recurring task;
- a task with a very long description;
- a task with an attached link and file;
- a task with a checklist;
- a task with subtasks.
If you need to create a recurring task, the application prompts you what to write. For example, you can write "recurring task every 3 days" and the application will automatically repeat the task at this frequency. You can also write the following:
- the day after tomorrow,
- every N days,
- every N weeks,
- every N years,
- every day of the week,
- on a specific day of the week,
- on a specific date,
- someday (a due date will be assigned to the task: two months from creation date).
If you want to go to the gym every Tuesday and Thursday and set 2 repetitions for the task — alas — it’s not clear how to make the task repetitive without a sophisticated description. Though, it would be great if you just write "High school reunion, August 27", and the app would automatically assign your task to that date.
One of the drawbacks is that if a checklist is required for a task, then you have to add subtasks. First, you have to create a task, open it, and then add subtasks. But there is also a good thing — you can see the task progress. For example, you can see that 1of 5 subtasks have been completed. The application also has nesting levels, which is good. But they are limited — only up to 5 branches per task.
Another disadvantage of Todoist is that files can only be added to tasks by subscription, which is not free. Also, you can’t add passwords to tasks at all (although the application allows sharing with several users), and the number of tasks is limited — up to 150 for the free plan and up to 300 for Pro. This is not enough to fit all the chaos of your life in one app :)
As for the task archive, it has all tasks completed in SingularityApp. Deleted ones are stored in Recycle Bin, they can always be retrieved and restored from it.
In Todoist, everything that is deleted disappears forever. The completed tasks are sent to the Productivity section and are counted. Then they calculate your "karma". You can set daily goals: for example, "I will do 7 tasks today". If the goal is achieved, it will increase your karma. A good tool for those who lack internal motivation and need an external one.
There is no karma in SingularityApp, but we have better tools that help you to keep yourself, your projects, and tasks in good shape — we’ll tell you about them below.
Some of the non-obvious advantages of SingularityApp are the ability to add passwords to tasks, customizable task tracing, and coloring for overdue tasks (the longer it’s overdue, the more unpleasant its color). And, perhaps, the most attractive feature is the possibility to print out a daily to-do list with all the marks on it… If you are used to putting marks on a piece of paper, you can print your list of tasks for today from the mobile application, and you don’t have to transfer all these marks to the application manually. You just need to scan the printout, and all the ticks and X’s will appear in SingularityApp in no time! Please note that this feature is only available in Pro :)
SingularityApp also has a wide range of keyboard shortcuts — literally for all occasions. Ctrl + N — to create a new task, Ctrl + T — to assign today’s date to it. Ctrl + Z — to undo your last action (you can always cancel changes, Todoist can’t do that).
|Task creation options||Due date, priority, description, label, reminder (Pro version), folder (project)||Date, deadline, priority, tag, repeat settings, checklist|
|Smart date recognition||Available||Not available|
|Repeating tasks||Quick customization through the date recognition from the task’s name||A window with rich task repeat settings|
|Checklists||Only as subtasks in the task, but there are some improvements||Checklists and subtasks are separate (both have some improvements)|
|Reminders||Pro version only||Different reminder options for tasks with due date and time|
|Completed tasks||They are stored in the Completed folder and in progress (tracking karma)||They are stored in the Archive folder|
|Deleted tasks||They are permanently deleted||They are in Recycle Bin|
|Sharing tasks||Available||Not available|
|Tracking overdue tasks and color indication||Overdue tasks are marked with a red sign "expired" and there is the "transfer" option||When the tracking option is enabled, overdue tasks are highlighted in color|
|Daily plan printout and sign recognition by the app||Printing is available, but Todoist cannot recognize signs||Recognition is available in the Pro version|
|Hotkeys||For basic quick commands||A large set of quick commands|
But within each project, you can add sections to logically group its tasks.
Another feature of Todoist is team projects. You can give an excess to the project via email and view comments and the project history.
|Colors for project status||Yes||Yes|
|Number of projects||Limited, varies from version to version||Unlimited|
|Drag-and-drop tasks to projects||No||Yes|
|Parent project hierarchy display in the right pane||No||Yes|
|Teamwork||Yes, you can view activity history, and reply to comments||No|
And in the top right, you can find sorting: by due date, priority level, in alphabetical order, or you can use the custom setting.
|Tags or labels||Yes||Yes|
|Filters||“Assigned to me”, “Assigned to others”, priority levels, “Show all”, “No date”||In the Pro version, there is filtering by project, tag, due date, status, priority (all of them have advanced parameters)|
|Sorting||Available, but the parameters are somewhat weird||Available custom sorting by due date, due time, by priority level (ascending and descending order), and smart sorting|
|Search||Yes, and search suggestions are available||Yes, but search suggestions are not available|
But you can link a project with a calendar (Google or Apple) by using the "Project calendar feed" option. It is convenient if you want all tasks from a calendar to be sent to the desired project. Note: only tasks with due dates will be added to the calendar.
|Turning emails into tasks||Yes, but only to a specific project||Yes, to any project|
|Upcoming tasks||Yes, you can view upcoming tasks as far ahead as you like and create tasks for any date in the "Upcoming" section||Yes, you can preview upcoming tasks up to the end of the year and add tasks to any date in the "Upcoming" section|
|Connecting a web calendar to the application||Yes, project-specific (Google or Apple calendars are available). The application tasks are added to the calendar, but you can’t view app tasks inside the calendar||Yes, you can connect any calendar via a web link and see its tasks in "Today" and "Upcoming" in the view mode (but you can’t mark them)|
|Two-way sync with GoogleCalendar||There is one, but it doesn't work||Yes, in Pro|
|Tasks on the calendar grid||No||Yes, beta version for Pro|
Calm down, breathe deeper. There are a few things you can do right now. For example, you can use the Pomodoro timer. Todoist doesn’t have this, but SingularityApp has. Adjust the size of the "tomato" as you like, and work on one task without being distracted by anything in the allotted time. Then take a rest. Then repeat. Have you noticed how stress goes away and you complete one task after another? Perfect!
The mobile versions of both apps work the same way as their desktop versions. They have the same elements and the same structure. There are just a few differences: for example, in the mobile version of SingularityApp, you cannot see the task and subprojects hierarchy of a parent project, and in the mobile version of Todoist, you can assign a parent project right away (you cannot do it on the desktop). Both applications have a nice design, and the operation of the user interface is understandable. You can see it yourself:
For additional features, there are Pro and Business plans. Pro has higher project limits and tasks, provides access to reminders, backups, and teamwork for 25 people. The Business plan is tailored for teamwork. It has even more projects and tasks, more people can participate in projects, and there is also role distribution. The Business plan has a free 30-day trial, but you must provide your credit card info to access it.
The Pro plan offers advanced features: synchronization between devices, two-way synchronization with Google Calendar, creating tasks from emails, filtering, printing and scanning of a daily plan, and the Calendar tab in PC and web versions.
|Todoist||$0||$3/month (billed annually) or $4/month (billed monthly)||$5/user/month (billed annually) or $6/user/month (billed monthly)|
|SingularityApp||free||$2.99/month (billed monthly) or $29.99 (billed annually)|
Todoist has a nice, intuitive interface, suggestions, and a teamwork option: it can completely replace small software for joint project management. But Todoist doesn't seem to be the best one to organize your daily life — at least, for free. Reminders, nesting of tasks and projects, passwords, and checklists — Todoist either has them in a paid version or doesn't have a listed feature at all.
SingularityApp is a more flexible and layered planner, which is helpful for those who like order everywhere and in everything. The application has a few trump cards: printouts of a day plan that can be easily scanned, a Pomodoro timer for productivity, a focus mode, and a check mode for complete control over everything inside.
Well, the choice is yours, and whatever it is, it is right :)