SingularityApp: A Complete Overview

• Getting Started
• How to Create Tasks
• How and Why to Create Projects
• System Folders Explained
• Additional Features
• App Settings
• Final Thoughts

Getting Started 

It doesn’t matter which platform you start with — desktop, web, or mobile. On any device, SingularityApp will ask you to create an account and then offer a free 2-week trial of most Pro features, no credit card required.

After signing up, you’ll land on the Today screen, where you can start adding tasks right away.

On desktop, you’ll see system folders in the left sidebar. On mobile, tap the menu icon at the bottom of the screen to find them. Here’s a quick rundown of each section:

• Inbox — A catch-all for tasks and ideas that don’t have a date or project yet. Think of it as a catch-all place for everything you haven’t sorted through.
• Upcoming — Your tasks organized by date. This is where all your scheduled to-dos live.
• Calendar — A scheduling view for building out your day. If you’re someone who lives by Google Calendar or Outlook, this will feel familiar.
• Unplaced — Tasks that have a date but aren’t assigned to any specific project.
• Someday — Tasks you’ve marked as “someday” instead of giving them a specific date.
• Archive — Completed tasks land here. You can also manually archive tasks, projects, and habits (more on habits later).
• Trash — Holds deleted tasks and projects. You can always restore anything from here.
• Settings — A panel with all your app preferences.

How to Create Tasks 

On mobile, tap the plus icon in the bottom-right corner to open the task creation panel. Long-press it to activate voice input. On desktop, click the button in the bottom panel, press the Space bar, or use Ctrl+N (Cmd+N on Mac).

You can create an unlimited number of tasks with multiple nesting levels — just drag and drop tasks inside each other to build out whatever hierarchy you need.

When adding a task, you can set the essentials right away:

• Priority: High, medium, or low — helps you separate what matters from what can wait.
• Date and time: The mobile version has smart date recognition, so you can type something like “Friday at 3pm” right in the task name and the app will schedule it automatically.
• Duration: Estimate how long a task will take right when you create it.
• Reminders: Set one or multiple reminders with different intervals — a day before, an hour before, or a specific number of minutes. You can even enable alarm mode: a persistent notification that won’t let you accidentally swipe away an important event.
• Tags: Labels that help you visually distinguish tasks and quickly find similar ones.
• Project: Assign a task to a project for instant organization (skip this if you haven’t created any projects yet).

You can also configure additional settings:

• Task description — As detailed as you need, with rich text formatting built right in.
• Checklist — Break a task into sub-items, check them off as you go, and track your progress visually.
• Recurring tasks — Flexible repeat settings let you schedule anything from weekly standup meetings to that oddly specific event like “every five years on the second Tuesday of July or September.”
• Deadline — A due date that stays visible so you never lose sight of when something’s actually due.

On top of that, you can:

• Pin a task to the top of any list.
• Start a built-in time tracker to see exactly how long a task takes you.
• Attach files of any type — from images to audio recordings.

More Ways to Add Tasks 

For maximum convenience, the app gives you several quick-capture options:

• Widgets for both your phone and desktop.
• Voice input on mobile.
• Email-to-task — Forward or send an email to your unique SingularityApp address, and it automatically becomes a task. Great for turning action items from your inbox into to-dos without switching apps.
• Telegram bot — Send a message to the bot, and it’ll create a task in SingularityApp with that message as the task text. If Telegram is part of your daily workflow, this is a fast way to capture ideas on the fly.

How and Why to Create Projects 

Projects work like folders you create to organize your task lists — for instance, separating personal to-dos from work. When setting up a project, you can add a name and description, pick an emoji icon, and choose a color for the project’s tasks. That color shows up across system folders and the calendar, making it easy to tell projects apart at a glance.

Inside a project, you can break it down into sections to create a visual hierarchy — great for multi-phase projects with distinct stages.

You can use projects on your own, or share them with others:

• Share via link — Send a project to anyone. They’ll open it in their browser and can view tasks and mark them as complete.
• Team collaboration — Share a project with multiple SingularityApp Pro or Elite users. In this mode, every team member can add and edit tasks, as well as mark them done.

System Folders Explained 

Inbox 

Inbox is a holding area for tasks you haven’t figured out yet. This is where voice-captured tasks, emailed tasks, and Telegram bot messages automatically land. It’s also where you can dump ideas and commitments that pop into your head when you don’t have time to sort through them.

Maybe it’s a flash of insight during a meeting, a to-do that hits you on your commute, or an idea you get in the shower. Just capture it in Inbox — you’ll decide what to do with it later.

As soon as you assign a date or project to an Inbox task, it moves to the right place: dated tasks show up in Plans and Calendar, project tasks go to their project folder, and tasks with both a date and a project appear in both spots.

Upcoming 

Upcoming gives you a quick look at what’s coming up in the near future. It’s the go-to view when you need to gauge your workload and figure out what you can tackle soon versus what needs to be pushed back.

Days with scheduled tasks are marked with a dot, and each day’s tasks show up as a scrollable list. If you need a more detailed, hour-by-hour view of your day, switch over to the Calendar tab.

Calendar 

Calendar is where you build your schedule down to the minute. You can see all your tasks — including recurring ones — laid out on a timeline, drag them between days, resize their duration, and check them off as you go.

You can also connect external calendars (like Google Calendar or Outlook) so their events show up right alongside your tasks.

By default, you can view your schedule by day, week, month, or a 4-day window. You can also set a custom date range to look at tasks in the past or future. Learn more about calendar-based planning.

Unplaced 

The “Unplaced” section collects all tasks that you haven’t assigned to a specific project. These tasks can still have dates, times, reminders, and all other settings — they just don’t belong to any particular project folder.

This tab comes in handy for one-off tasks that don’t warrant their own project — like when someone gives you a quick errand or a standalone favor to handle.

Someday 

This is where you stash tasks you’re not planning to tackle anytime soon — think of it as a space for long-term ideas and plans. Hiking the Pacific Crest Trail, road-tripping down Route 66, long-term plans to relocate or switch careers — it all goes here. Just select “someday” instead of a specific date when creating or editing a task.

The key with Someday tasks? Review them regularly so your dreams actually start turning into goals.

Archive 

Completed tasks go to the Archive. You can set them to archive automatically right away or at the end of the day — or do it manually. You can also archive projects and habits if they become inactive but you plan to revisit them later. Restoring anything from the Archive takes just a couple of clicks.

Trash 

Trash holds everything you manually delete — tasks and projects alike. Changed your mind? You can always restore deleted items. We recommend clearing out the Trash periodically so it doesn’t pile up.

Additional Features 

Cross-Device Sync 

Pro and Elite subscribers can sync the app across all their devices — phone, tablet, computer, and web — so every change shows up everywhere in real time. You can also sync SingularityApp with your smartwatch to check off tasks and browse your lists on the go.

Habit Tracker 

The Habits section lets you build good habits or break bad ones by simply checking in on your daily progress. The app automatically tracks your stats over time, and you can color-code each habit for a quick visual overview.

Pomodoro Timer 

SingularityApp comes with a built-in Pomodoro timer to help you stay focused and work more efficiently. The default setup is 25 minutes of focused work followed by a 5-minute break, then repeat. Research shows this approach genuinely boosts productivity — and you can customize the interval lengths to match your personal work rhythm.

Favorites 

You can add tasks, projects, tags, and even saved filter presets to Favorites — they’ll be pinned to your sidebar for instant, one-click access.

Task Filtering 

Task filtering lets you quickly find what you need across all your lists. Search by date, project, priority, tags — or combine multiple criteria for a more targeted lookup.

Focus Mode (Desktop & Web) 

Focus Mode on desktop and web lets you zero in on a single project without any distractions. When it’s on, every other project disappears from the sidebar — all you see is the one you’re working on. You can also enable workspace focus in settings, which dims everything outside your cursor area to cut down on visual noise.

Review Mode (Desktop & Web) 

Review Mode on desktop and web helps you audit your projects and keep them clean — clear out outdated tasks and update the ones that are still active. Projects that haven’t been touched in a while get flagged with a red indicator so you know where to start. It’s a good idea to running a review at least once a month.

Print Your Day Plan 

Some people still prefer working with a paper to-do list — and SingularityApp has you covered. You can print your daily plan, make notes on the physical page, and then scan your markups using the mobile app. All task statuses will update automatically.

App Settings 

Most settings are intuitive enough that you can customize the app without reading a manual. Here are some highlights:

• Toggle task completion animations on or off.
• Choose your language (11 localizations available).
• Set up cross-device sync.
• Switch between five color themes and customize accent colors across the interface.
• Connect external calendars to view and manage their events in your schedule.
• Customize Pomodoro timer intervals to match your work rhythm.

On desktop and web, you can also:

• Customize your toolbars — hide icons you don’t need and rearrange menu items.
• Connect your own file storage — if you’d rather not keep task attachments on Singularity Cloud, you can link your own storage solution.

On mobile, you can separately configure:

• Your start screen (swap Today for Inbox or a specific project folder).
• Notification settings (mobile devices often require separate notification permissions).
• Smartwatch sync.

Final Thoughts 

No matter how powerful your task planner is, it can’t turn chaos into order all by itself. Don’t expect reminders, calendars, and to-do lists to work like a magic bullet — without a system and your own follow-through, no app is going to save you.

What a solid planner can do is clear your head and free up mental bandwidth for the things that actually matter. And when it comes packed with the right tools — like SingularityApp — daily planning gives you a real shot at making your life more intentional and a whole lot smoother. Skeptical? Give it a try — you can start right now, for free :)

Good luck!