Participant Permissions

When collaborating on a project, the available actions differ for the owner and the invited participants. This guide will help you understand access rights and other important details.

Permissions in a Shared Project: Owner vs Participant

Action	Project Owner	Project Participant
Add/Delete/Edit tasks	✅ Yes	✅ Yes
Edit sections	✅ Yes	✅ Yes
Add/Delete sections	✅ Yes	❌ No
Add/Delete/Edit Kanban columns	✅ Yes	❌ No
Edit project (name, color)	✅ Yes	❌ No
Delete project	✅ Yes (the project will be moved to the Trash)	❌ No (can only leave the project)
Create subprojects	✅ Yes (but they are not visible to participants)	❌ No
Connect Google Calendar	✅ Yes	❌ No
Invite/Remove participants	✅ Yes	❌ No

Managing Participants

How to Remove a Participant from a Project

Only the project owner can remove participants.

Open the project and click the add participants icon.
In the participant list, click the “x” icon next to the email of the user you want to remove.
Confirm the action. The user’s access to the project will be revoked.

How to Leave a Project

If you’ve been invited to a project, you can leave it at any time.

Right-click the project.
Select “Leave project” from the menu.
Confirm the action. The project will disappear from your list.

Open the context menu for the project.
Select “Leave project”.
Confirm the action. The project will disappear from your list.

Data Synchronization and Limitations

What Is and Isn’t Synchronized?

✅ Synchronized: All tasks, their descriptions, dates, statuses, and notifications. Notifications trigger in each participant’s local time.

❌ Not synchronized:

Tags: Each participant can add their own tags to tasks — other participants won’t see them.
Attached files: Only the project owner can attach files to tasks. Files are stored in the owner’s storage and are not accessible to other participants.

Encryption

Task encryption in shared projects is not available. If your project contains encrypted tasks, make sure to decrypt them before inviting participants.

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Contents

Participant Permissions Permissions in a Shared Project: Owner vs Participant Managing Participants Data Synchronization and Limitations