FAQ: Task settings

You can view all your tasks in a single list using the filter tab.

We’ve covered this in detail in the article about setting a time for a task

We’ve covered this in detail in the article Attach Files

A task with repeat conditions set becomes a template.

According to your settings, new task instances will be automatically created from this template — up to the next 60 occurrences within a 2-year period. These tasks will appear in Upcoming and in the Calendar.

To hide all future instances in the Calendar and Upcoming, leaving only the nearest one visible, check the box Create new only after the previous one is completed in the template settings.

Learn more about recurring tasks

You can mark the instance of a recurring task scheduled for the nearest upcoming date as completed in the Project, Upcoming, or Calendar. After doing so, the next scheduled instance (according to the template settings of this recurring task) will appear in the Project.

To mark an instance for a more distant future date as completed — while keeping the intermediate instances between now and that date — you can only do this in the Upcoming or Calendar.

This can happen if you switch time zones on your devices — for example, you created a recurring task template in one time zone, then it triggered in another, and later again in a different one.

Support for multiple time zones is a separate feature that may appear in future releases.

This can happen when Google Calendar is connected in two-way sync mode, and the calendar itself is set to a different time zone.

Check whether Google Calendar is connected.

1. If it is, make sure its time zone matches the one on your computer. To do this, open Google Calendar → Settings → General → Time Zone:
2. Check the time zone of the individual calendar:
3. You can temporarily disconnect Google Calendar — if the issue disappears, the cause is likely a time zone mismatch.

To assign a responsible person, open the task, click the Assign Responsible field, and select the desired person from the list of project participants. After that, an icon with the assignee’s avatar (generated automatically) will appear next to the task name, making it easy to identify in the list.

Assignee Features:

• The task is visible to all participants in the shared project list, but only to the assignee in personal sections (Today, Upcoming, Calendar, etc.).
• If you remove the assignee, the task becomes visible to all participants in all sections again.
• When the assignee marks the task as completed, the project owner receives a completion notification.
• If a reminder time is set, the notification will only be sent to the assigned person.
• For recurring tasks: assigning an assignee to the template automatically applies it to all future instances.
• Assigning a person to an individual task instance detaches it from the template — subsequent template changes will not affect that instance.

Read more in the article Choosing Task Assignees.